Connect SP_CE and Google Calendat to manage space meetings directly in the calendar. Connect Outlook directly to SP_CE or use the add-in by downloading it from Google AppStore. Either way, you can manage space meetings in Google Calendar, no need to open the space.

Connect SP_CE and Google Calendar

  1. Create a SP_CE meeting
  2. Give the meeting a titel and set time and date
  3. Click the “INVITE” button and add the participants you want to invite
  4. Scroll down to the bottom of the popup and choose “Send invite via Google calendar”
  5. Click the “Open Calendar” button and follow the steps to connect SP_CE and Google calendar (you only need to do this once)
  6. The connection is setup and the Google Calendar will open in a new browser tab

Send the calendar invite

  1. The meeting details and participants from SP_CE are automatically added to the calendar event
  2. Click the “Send” button to complete the invitation
  3. The participants invited will receive the email invitiation and can join the meeting by pressing the link in the description

Edit the calendar invite

  1. In SP_CE you can open the Calendar by clicking the “Open Calendar” button, or
  2. Go directly to Google Calendar and make the changes
  3. Updates will be automatically refelcted in the space

Disconnect Google Calendar

  1. Click the “INVITE” button to open the popup
  2. Scroll down to the bottom of the popup and and click the “Disconnect Google calendar” link
  3. Confirm that you want to disconnect in the popup

Install the Google Calendar add-in

If you’ve decided to use the full Google Calendar integration you don’t have to take the following steps.

  1. Go to the Google Calendar page [https://calendar.google.com]
  2. In the upper right corner, click on the Google Apps icon
  3. In the popup, scroll down and click on the button “More from Google Workspace Marketplace”
  4. In the search field, type in “SPCE”
  5. Click on the SP_CE card in the search result
  6. Follow the step to install and allow the SP_CE app in your Calendar
install google calendar plugin-step1
Log in to your SP_CE account

Log in to you SP_CE account

  1. Find the SP_CE icon in the right menu bar and click to open the login.
  2. In the login box, click the login button
  3. You will now be taken to the SP_CE login
  4. Log in with your SP_CE credentials

Schedule a meeting

  1. Click the “Create” button in Google Calendar
  2. Select “Event”
  3. In the popup, give the meeting a title
  4. Move the SP_CE widget to the right on the screen and choose which space and meeting templates to use
  5. Click “Add to meeting”
  6. Set date and time for the meeting
  7. Select participants to your meeting from your contact list or by typing an e-mail address
  8. Click “Save” and confirm to send the invite
Create a meeting in Google Calendar with the SP_CE plugin
Google Meeting on the space timeline

See the meeting on the space timeline

Now you can find the event you created in Google Calendar on the timeline in the space. From where you can start (or join) the meeting, edit the meeting agenda and copy the invite link.

Note that if you want to reschedule the meeting you have to go back to the event in the Google Calendar to make the changes and they will then be synched back to SP_CE.

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