In this tutorial we will walk you through how to invite people to SP_CE. Depending on the role and use case, it differs slightly. Read more about different roles in a SP_CE account here and roles in a specific space here.

Invite by sharing the link to a space

You can invite participants or visitors to your spaces in two ways. The fastest way is to copy paste the “magic link” in the top menu of the space and share it in your prefered channel. The other way is to open the participant tab from the bottom menu and add participants by typing in their names and email addresses. We will walk through both options below.

Invite via the Share button

  1. Open the space you want to share
  2. Locate the share button in the top menu, click to open
  3. In the popup, click the “Copy link” button and distribute it in the channel of your choice or open up your email client and send the invitation

Invite by adding participants in the space

  1. Open the space you want to add participants in
  2. In the bottom menu, click the participants icon
  3. In the participants tab click “Add+”
  4. Type in the name and email address of the person you want to invite
  5. Press save
  6. Repeat the step to add more people
  7. When your done, click the “Invite” button if you want an inviation email to be sent from SP_CE (optional)

Invite participants to a meeting

If you wish to invite participants to a particular meeting with a calendar booking (not just the space) you can do so via the plug ins for Outlook or Google calendar.

  1. Create a new SP_CE meeting by clicking on the Meetings Tab in the bottom menu
  2. Click “Add meeting” button > Choose “SPCE Meeting”
  3. Give the meeting a title, set date and time
  4. In the right column add Participants to the meeting by selecting from the list or by clicking the “Add” button (participants added in a meeting will be automatically added)
  5. Click the “Invite” button and go to the bottom of the popup
  6. Choose if you want to send the invite from Outlook or Google Calendar
  7. Click the “Open Calendar” button
  8. A new window will open with the calendar of you choice and all details from SPCE prepopulated in the meeting
  9. Send the invitation as you normally do, the link to the meeting will be visible instead of e.g. a Teams or Zoom link

Invite a new user to your organization

Admins can invite new users to the organization’s SP_CE account.

  1. Go to Setting > User management
  2. In the top right corner, click the “New user+” button
  3. Type in first name, last name and email address to the person you want to invite
  4. Select role from the dropdown, user or admin
  5. Optionally select if you want to send an invitation email to the new user (sent from SP_CE with a link to finalize the user registration)
  6. Click the “Save” button in the bottom of the page